Trade fair organisation

deltacom GmbH serves associations, institutions and interest groups that wish to organise an industry-specific event (trade fair, congress, etc.). From conceptual consultancy through to implementation, we provide our clients with comprehensive and personalised support. deltacom is not merely a company that implements plans, but shows initiative in a constructive fashion and applies its knowledge with a view to meeting your expectations and bringing your ideas to life. Our core services are:

Concept development and planning

  • Monitoring of individual industries/industry segments
  • Site analysis to help you choose the right venue
  • Development and implementation of new trade fair, congress and event concepts with accompanying communication work, in cooperation with expert and/or conceptual partners if necessary
  • Transparent budget and operational activities planning with the help of cutting-edge software
  • Development of an integrated communication concept for exhibitors and assistance in addressing visitors
  • Advice on sponsorship activities
  • Development and organisation of supporting programmes, special exhibitions, etc.
  • Coordination of joint stands for both domestic and international trade fairs

Project organisation

  • Contract negotiations with trade fair companies
  • Contract negotiations with external partners (stand construction, catering, block bookings at hotels, etc.)
  • Production and distribution of advertising materials for exhibitors and (trade) visitors
  • Exhibitor acquisition and processing (correspondence, placement, order fulfilment, invoicing, etc.)
  • Technical organisation incl. hall arrangements, layout planning, process planning, staff deployment (tills, registration, technicians, hostesses, etc.)
  • Site management (construction/dismantling, transport, waste disposal, cleaning, security, etc.)
  • Technical services (telecommunications, electricity/water supply, etc.)

On-site services

  • Set-up and coordination of the trade fair office along with information and service centres
  • Individual service and personal support for exhibitors, press, etc.
  • Guiding delegations, looking after VIPs
  • Coordination of the supporting and evening programmes
  • Conduction of exhibitor and visitor surveys

Follow-up work

  • Event documentation
  • Analysis and evaluation of the exhibitor and visitor surveys
  • Debriefing and feedback discussions with all parties involved
  • Settling all accounts with partners incl. final costings
  • Concept revision for the following event

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