Congress organisation

deltacom GmbH serves associations, institutions and interest groups that wish to organise an industry-specific event (congress, trade fair, etc.). From conceptual consultancy through to implementation, we provide our clients with comprehensive and personalised support. deltacom is not merely a company that implements plans, but shows initiative in a constructive fashion and applies its knowledge with a view to meeting your expectations and bringing your ideas to life. Our core services are:

Concept development

  • Comprehensive planning and consultancy
  • Drawing up of a detailed schedule


  • Drawing up and monitoring of a budget
  • Support in the search for sponsors and associated contract handling
  • Handling income/expenditure as a trustee
  • Final accounts


  • Development of an event website
  • PR
  • Production and printing of a programme
  • Management of address databases
  • Mailings
  • Ad placement in specialist publications
  • Listings in congress calendars

Attendee management

  • Attendee registration using professional event software
  • Acceptance of registrations by post, fax or online
  • Collection of fees
  • Dispatch of the appropriate confirmations and invoices
  • Correspondence with attendees
  • Preparation of personalised attendee documentation

Speaker support

  • Speaker registration incl. coordination of technical requirements
  • Travel planning and expenses

Abstract handling

  • Development of a registration form (paper version and/or digital)
  • Collection and administration of abstracts (incl. online)
  • Production of an abstract volume as a book or CD-ROM


  • Soliciting bids
  • Contract negotiation
  • Coordination and payment of all required contractors (catering, transfers, interpreting, technology, etc.)

Supporting programme

  • Organisation of evening events and accompanying programme

Staff deployment

  • On-site HR planning
  • Hostess service
  • Briefings/training

On-site management

  • Set-up of a completely furnished convention office
  • Technical support
  • Coordination of all tradespeople
  • Attendee and speaker support
  • Processing of new registrations incl. collection
  • Decor
  • Signage
  • Transfers

deltacom projektmanagement GmbH · Telefon +49 40 357 232-0 · Fax +49 40 357 232-90 · E-Mail · Legal notice · Data protection